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President |
The President is the chief executive officer of the
Guild and presides at all Board of Directors
meetings as well as Guild meetings. The President
appoints all committee chairpersons with the
approval of the Officers, serves an ex officio
member of all Guild committees except the Nominating
Committee, presides at the annual meeting, and signs
all contractual agreements and checks. The
President serves a two year term and is elected in
even numbered years. |
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1st Vice President |
The 1st. Vice President serves in the absence of the
President, plans the program/Location for each
monthly Guild meeting, serves as a member of all
workshop/seminar committees, and performs other
duties as may be assigned by the President or Board
of Directors. The 1st Vice President serves a two
year term and is elected in odd numbered years. |
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2nd Vice President |
The 2nd. Vice President coordinates all Guild
workshops and seminars and performs other duties as
may be assigned by the President or Board of
Directors. The 2nd Vice President serves a two year
term and is elected in even numbered years. |
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Secretary |
The Secretary is responsible for taking accurate
notes and for maintaining the minutes of the Board
of Directors meetings, annual meeting, and special
meetings called by the Officers. The secretary
also provides an overview of Board minutes for
publication in the monthly newsletter, provides
correspondence when requested by the Board of
Directors with a copy to the President, and performs
other duties as may be assigned by the President or
Board of Directors. The Secretary serves a two year
term and is elected in odd numbered years. |
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Treasurer |
The Treasurer keeps accurate and timely financial
records, prepares and explains to the membership the
method of payment used, receives all money for
deposit, pays debts incurred, prepares a financial
report monthly for the Board of Directors, prepares
a balance sheet of income/expenditure monthly for
publication in the newsletter, completes all federal
and state tax returns in a timely manner, submits
all financial records for the Guild year to the
Audit Committee at the end of the Guild year for
review, is a member of the Budget Committee, and
performs other duties as may be assigned by the
President or Board of Directors. The Treasurer
serves a two year term and is elected in even
numbered years. |
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Parliamentarian |
The Parliamentarian assures that proper
parliamentary procedure is followed at all meetings,
is chairman of the Nominating Committee, and
performs other duties as may be assigned by the
President or Board of Directors. The
Parliamentarian serves a two year term and is
elected in odd numbered years. |
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Past President |
The immediate Past President of the Guild serves as
a voting member and advisor to the Board of
Directors. The Past President serves a one year
term immediately following their two year term as
President. |
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Community
Liaison Committee |
The Community Liaison committee investigates
non-profit groups and organizations to determine
what any of their needs are best served by the
mission of REQG. With the Board of Directors
approval, they plan, coordinate, and distribute all
philanthropic projects for the guild. The committee
ensures that all donated quilts carry the REQG
label. The committee maintains records to provide
an accurate report of how many and where quilts are
donated for inclusion in the annual report. The
Community Liaison committee serves a one year term. |
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Library Committee |
The Library committee acquires, catalogs, maintains,
and provides access to all library materials (this
includes, books, videos, patterns, and supplies).
The committee assess and collects fines on overdue
materials as outlined in the Standing Rules and
places reminders in the monthly newsletter regarding
overdue library materials. The Library committee
serves a one year term. |
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Membership Committee |
The Membership committee is responsible for
maintaining all records related to membership
including contact information (including the
publishing of an annual membership directory),
membership cards, membership counts, and payment of
dues. The committee is responsible for the
collection of dues and for accounting of those
monies to the Treasurer. The committee maintains a
sign-in sheet for each Guild meeting and acts as a
welcoming committee to members and guests. The
committee collects fees for failure to wear a name
tag. The committee also sells any guild related
items (like pins, totes, etc.) and maintains a table
at each guild meeting that contains flyer for local
businesses and quilt related events. The Membership
committee serves a one year term. |
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Newsletter Committee |
The Newsletter committee is responsible for the
publication and distribution of the guild's monthly
newsletter. The editor receives articles, ads,
etc. from the membership and edits/formats/publishes
the monthly newsletter. The editor maintains an
archive of old newsletters and delivers the
newsletter to the printer. Once printed, the person
on the committee responsible for distribution picks
up the newsletters from the printer adds the mailing
labels (obtained from Membership) and processes for
mailing according to bulk mail specifications. The
Newsletter committee serves a one year term. |
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Publicity Committee |
The Publicity committee plans, coordinates, and
disseminates publicity regarding regular REQG
meeting and special events sponsored or supported by
the guild (except for the biennial quilt show which
is handled by the Quilt Show committee). The
committee makes contact with local media (both print
and broadcast) regarding guild events. Attempts to
obtain press releases and photos of visiting
teachers/lecturers for local news media. The
committee chairperson approves all press releases
and provides copies to the guild President. The
Publicity committee serves a one year term. |
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Opportunity
Quilt Committee |
The Opportunity Quilt committee serves a term of 2
years concurrent with the Quilt Show committee. The
committee is responsible for selecting an
appropriate theme/design for the quilt, preparing a
budget, and obtaining Board approval for both. The
committee purchases the required materials and
supervises the construction and quilting of the
quilt to completion. The committee prints and
distributes Opportunity Quilt tickets to all guild
members (who are responsible for selling two books
of tickets). The committee supervises the public
display of the finished quilt to facilitate ticket
sales. |
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Quilt Show Committee |
The Quilt show Committee serves a term of 2 years
for the biennial quilt show, which takes place in
odd years. The committee sets the
date/time/location of the show, prepares a budget,
and obtains all contractual agreements; these are
submitted to and approved by the Board. The
committee oversees all of the publicity for the
quilt show. The committee arranges for security,
parking, food service, and vendors for the show.
They oversee the soliciting, display, and return of
all quilts and other items rented/borrowed for the
show. They communicate with and coordinate
approximately 20 sub-committees. The committee
conducts an exit meeting with all who worked the
show and provides a written evaluation of the show
in triplicate (President, Guild files, Incoming
Quilt Show chair). |
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Block of the
Month Committee |
The Block of the Month committee selects a suitable
block to be constructed each month, distributes
accurate piecing instructions in the newsletter
prior to the monthly meeting where the blocks will
be delivered, and makes a sample block. The
committee collects the finished blocks during the
guild meeting and displays them. The committee
holds a drawing to win the completed blocks from
participating members during the meeting. The
committee keeps a record of all winners and provides
a copy of the block pattern for the library. The
Block of the Month committee serves a one year term. |
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Challenge Quilt
Committee |
The Challenge Quilt committee sets the parameters
(theme, pattern, color scheme, shape, size, and
form) of the challenge quilts which takes place in
January to January of even numbered years. The
committee distributes instructions and materials for
the project and collects fees if required. The
committee arranges for certificates, prizes, and./or
awards if part of the challenge. The Challenge
Quilt committee serves a one year term. |
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Doll Quilts
Committee |
The Doll Quilts committee coordinates the
construction, collection, and distribution of all
doll quilts made by the guild for the annual
Salvation Army Christmas project. The committee
maintains an accurate record of quilts donated for
inclusion in the annual report. The Doll Quilts
committee serves a one year term. |
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Fat Quarter
Raffle Committee |
The Fat Quarter Raffle committee coordinates the
collection of fat quarters submitted by the guild
members for raffling off during regular guild
meetings. The committee maintains a record of all
winners for the year. The Fat Quarter Raffle
committee serves a one year term. |
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Historian |
The Historian keeps a historical record of guild
activities from photographs, news clippings,
newsletters, and other materials. The Historian
keeps additional materials from the Quilt Show
during that year including the Opportunity Quilt,
quilt auction, special guests, and featured
quilters. The Historian presents the record of the
guild activities and minutes from the annual meeting
in June to the incoming officers in August of each
year. The Historian serves a one year term. |
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Hospitality
Committee |
The Hospitality committee coordinates finger foods
provided by members during guild meeting and
provides beverages for the meeting. The committee
maintains a supply of paper products for serving.
The committee coordinates potlucks when designated
as part of regular guild meetings. The committee
works with the chairman of special events
(workshops) to provide beverages for attendees and a
suitable meal for the the guest workshop presenter.
The Hospitality committee serves a one year term. |
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Preemie Quilts
Committee |
The Preemie Quilts committee coordinates the
construction, collection, and distribution of all
quilts made for premature infants born at local
hospitals. The committee maintains an accurate
record of quilts donated for inclusion in the annual
report. The Preemie Quilts committee serves a one
year term. |
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Raffle Table
Committee |
The Raffle Table committee coordinates and displays
items donated for the in-house raffle conducted
during monthly meetings. The committee sells
tickets and coordinates the drawing. The Raffle
Table committee serves a one year term. |
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Secret Pal Committee |
The Secret Pal committee manages the secret pal
program. They develop the questionnaire that is
completed by members interested in becoming a secret
pal. The distribute these forms to the membership
in September then collect them and match up secret
pals. They then notify participating members of
their secret pal in October. They maintain records
of the secret pal matches and monitor response for
optimum participation. The Secret Pal Committee
serves a one year term. |
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Show and Tell
Committee |
The Show and Tell committee coordinates the sharing
of members' creations with the Guild Membership at
large during regular Guild meetings. The Show and
Tell committee serves a one year term. |
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Sunshine Committee |
The Sunshine committee sends appropriate cards or
notes to guild members or their families when
notified by the Board to do so. The committee makes
memorial donations in the name of a deceased member
in an amount approved by the Board. The charity of
choice is the Redwood Empire Quilters Guild
Fellowship Grant at the Humboldt Area Foundation.
The Sunshine committee serves a one year term. |
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Humboldt Area Foundation Committee |
The Humboldt Area Foundation committee is a three
member funding committee. The committee consists of
two guild members and one non-guild member with a
knowledge of the textile arts field. The committee
is appointed by the REQG President and approved by
the Board of Directors. |