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The Standing
Committees shall be AWARDS, COMMUNITY LIAISON, LIBRARY,
MEMBERSHIP, NEWSLETTER, PUBLICITY,
OPPORTUNITY QUILT, and QUILT SHOW.
The
President, with the approval of the Officers, shall appoint
the chairpersons of all STANDING COMMITTEES.
The
chairperson of each STANDING COMMITTEE shall select the
committee members.
The term of
office for each STANDING COMMITTEE chairperson is one (1)
year with the exception of the of the QUILT SHOW chairperson
and the OPPORTUNITY QUILT chairperson who shall serve for
two (2) years.
Standing
Committee chairpersons are members of the Board of
Directors. Each Standing Committee has one (1) vote
cast by the chairperson or co-chairperson.
A.
AWARDS COMMITTEE shall:
1. With the approval of the Board of Directors,
coordinate awards
and
establish premiums to be presented by REQG to
individuals/groups that best exemplify the mission of the
Guild
2. These awards/premiums shall be given at fairs
and/or festivals with
consideration given to the following:
a. Redwood Acres Fair (Eureka) held yearly in June
b. Humboldt County Fair (Ferndale) held yearly in August
3. awards/premiums cannot exceed that which is
approved in the budget
4 be responsible for payment of awards/premiums
5. be responsible for letter of membership/recognition
given each recipient
6. AWARDS
a. shall be one or more of the following:
(1) monetary -- Certificate of Merit/Recognition
(2) one year REQG membership
b. criteria
(1) open to non-guild member ONLY
(2) award to recognize and encourage quiltmaking
(3) monetary award of $25.00
(4) one year REQG membership - entitled to win only one time
7. PREMIUMS
a. premium awards are determined by Judge of each
fair/festival
b. premium may be given for 1st -- 2nd
-- 3rd place
8. maintain accurate record of winners
B.
COMMUNITY LIAISON COMMITTEE shall:
1. investigate non-profit groups/organizations to
determine needs
best served by the mission of the Guild
2. with Board of Director approval, plan and
coordinate all philanthropic
projects for the membership
3. supervise the construction and distribution of
lap/twin size quilts for
local high school graduating teen parents
4. all donated quilts carry the label of REQG
5. keep an accurate count of where /how many quilts
were donated and
report to secretary for inclusion in the annual report
C.
LIBRARY COMMITTEE shall:
1. acquire, catalog, maintain and provide access to
books, periodicals, videos,
templates and patterns
2. maintain inventory and records for the safety and
supervision of the
above quilting tools
3. assess and collect fines as outlined in the
Standing Rules
4. place reminders in the newsletter for overdue
library materials
D.
MEMBERSHIP COMMITTEE shall:
1. collect dues - give accurate accounting of money to
treasurer
2. responsible for sign-in sheet at each Guild meeting
3. responsible for maintaining an accurate/current
membership record
4. prepare membership roster -
name-address-telephone-email
5. distribute membership cards to each member
6. welcome, provide name tags, introduce guests to
membership
7. responsible for sale of Guild Quilt Show pins
8. collect fees for failure to wear name tag
9. maintain the Membership Application Binder as
reference for Board of
Directors and committee chairpersons seeking to fill
assignments
10. maintain a current REQG web-site - update in a
timely manner
E.
NEWSLETTER COMMITTEE shall:
1. divide responsibilities of this committee into two
parts
PUBLICATION and DISTRIBUTION
2. the editor shall edit/format/publish the monthly
newsletter
a. maintain one (1) copy of each newsletter for Guild
archives
b. help generate advertisements - collect fees for all
advertisements
c. delivers newsletter to printer
3. distribution
a. prepare mailing labels for newsletter and REQG
mailings as needed
b. pick up newsletter from printer - process for
mailing according to
bulk mail specifications
F.
PUBLICITY COMMITTEE shall:
1. plan, coordinate and disseminate publicity
regarding regular Guild
meetings and special events sponsored or supported by the
Guild
2. make contact with local media, print/broadcast,
regarding Guild events
3. assist all Standing Committees with publicity with
the exception of the
Quilt Show Committee
4. attempt to obtain press release/picture of visiting
teachers/lecturers
for local news media
5. all Guild publicity must be approved by
Publicity Committee chairperson
with a copy of all press releases given to the President
G.
OPPORTUNITY QUILT COMMITTEE shall:
1. serve for a term of two (2) years concurrent with
Quilt Show
2. select a suitable quilt theme/design for Board
approval
3. prepare a budget for treasurer with Board approval
4. purchase required materials
5. supervise the construction and quilting to
completion
6. print and distribute Opportunity Quilt tickets to
all guild members
7. each guild member is responsible for sale of two
(2) books of tickets
8. supervise public display of finished quilt to
facilitate ticket sales
9. money generated shall be put into the general fund.
H. QUILT SHOW
COMMITTEE shall:
1. serve for a term of two (2) years for biennial
Quilt Show (odd year)
2. set date, time, site of Quilt Show for Board
approval
3. prepare budget - arrange for insurance with Board
approval
4. oversee all publicity for Quilt Show
5. submit all contractual agreements for Board
approval
6. arrange for security, parking, food service,
vendors for show
7. oversee soliciting, display, return of all quilts
and other items
rented/borrowed for the show
8. communicate with and coordinate approximately 20
sub-committees
9. conduct an exit meeting with all who worked on the
show - maintain
thorough records
10. prepare a written evaluation of the Quilt Show in
triplicate
one (1) each to: President - Guild file -
incoming Quilt Show chair
11. money earned at the Quilt Show is used to maintain
the mission of the
Redwood Empire Quilters Guild
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